This page allows you to see all the PODs that have been vetted, PODs that have been dispatched or PODs that have been received after being dispatched.
It is recommended that you use the filters as much as possible to make your view as easy as possible when you need to dispatch, receive or check a batch.
You can filter the data you wish to see according to Company, Status, Batch Number, POD Number or date
Reverse Vetting
This allows you to reverse the vetting of a POD that was vetted incorrectly taking it back to “Trip Summary” by clicking on Reverse Vetting
Dispatch Batch
This allows you to dispatch a batch that has been vetted that will be sent to Central Invoicing for processing.
Select a POD from a batch that you would like to dispatch and click on Dispatch batch. This will give you a pop up window that contains all the PODs linked to that batch.
The batch number is created internally by TMS so you do not need to worry about where it is created. We use it for tracking purposes and to create the front-page pdf that is printed to put on envelope with PODs that will be dispatched.
Select the batch you want to dispatch and click on Dispatch batch
The following Pop-up window will appear where you need to confirm all the PODs that are part of the batch being sent to Central Invoicing
If a POD is not selected it will become unvetted and will then need to be revetted
By selecting a tick box for POD, you confirm
You have vetted the POD
The POD is in the envelope you are sending to Central Invoicing
Click on send once complete – you will notice the status of the PODs in the batch will change from “vetted” to “in-transit” and the PODs that were not selected no longer appear on “In-Transit Release AR” as they have moved back to “Trip Summary”
The following PDF will automatically download that you need to attached to the envelope containing the PODs you are sending to Central Invoicing
Receive Batch
This allows you to receive a batch that has been dispatched at Divisional Level.
Select a POD from a batch that you would like to dispatch and click on Dispatch batch. This will give you a pop up window that contains all the PODs linked to that batch.
You can only receive a batch where the status of the POD’s in the batch is marked as “In Transit”.
Select the batch you want to receive and click on Receive batch
The following Pop-up window will appear where you need to confirm all the PODs that are part of the batch being received at Central Invoicing
If a POD is not selected it will take on the status “Missing POD” and can be received at a later stage once the POD Document is received.
By selecting a tick box for POD, you confirm
You have physically seen the POD that is listed in the Batch
Receive a “Missing POD” by clicking on the right drop-down arrow and clicking on receive POD
Check Documentation
This allows you to check that all the information on the POD is correct and captured correctly on TMS before processing. This is done by clicking on the drop-down on the far right pf a POD with the status “Received”
You can only check the documentation of PODs that have the status “Received”.
The following pop-up window will appear when you select “Check Documentation”
You can only receive a batch where the status of the POD’s in the batch is marked as “In Transit”. When you have successfully checked a document the following success message will appear.
